Once a class is created, you can add and invite multiple Instructors.
A class will always have a Lead Instructor, typically the first Instructor assigned during class creation. All environments created for the class, as well as usage analytics, will be assigned to the Lead Instructor. However, by default, all Instructors for a class can perform the same activities for that class, including:
viewing and editing the Class Details page for the class;
customizing the Viewer;
accessing the Instructor Console for the class;
creating, viewing and sharing Instructor environments for the class (when enabled);
chatting with other Instructors during the class;
zooming in to a student environment during the class; and
using student collaboration features.
Adding an Instructor
Any user with permission to create or edit a class can add an Instructor to the class. Up to 20 Instructors can be added to any class.
Go to Training > Classes. The Classes list is displayed.
Locate the class for which you want to add an Instructor. If the list is long, you can use any of the search, sort or filter options to help you find the relevant class.
Click the Name of the desired class. The Class Details page will be displayed for that class.
At the right of the page, in the Participants panel, click the Instructors tab.
At the bottom of the panel, click the Add Instructor button. The Add Instructor to Class dialog will be displayed:
If you do not currently have the needed permission, or if there are no other potential Instructors currently listed for this class, then this button will be disabled.
From the Instructor dropdown menu, select the Instructor(s) you want to add to the class.
The First name and Last name of an Instructor will be filled in automatically.
By default, the Send invite email now checkbox is selected to immediately notify an added Instructor about the class. If you do not want to send a notification now, you can deselect this checkbox.
You can also invite an Instructor later, using the Invite Selected feature.
Optionally select the Disable environment creation checkbox to prevent the new Instructor from being able to add a new environment.
When finished, click Add Instructor. The Instructor will be added to the Instructors list.
Inviting Instructors to a Class
You can manually send an email invitation (or resend an email invitation) to one or more Instructors for the class using any of the following methods:
Click Email at the right of the specific Instructor to immediately send the currently prepared email.
Use the checkboxes at the left of the panel to select the Instructor(s) to invite, or select the checkbox located above the Instructors list to invite all Instructors. Then, at the bottom the Instructors panel, click Invite Selected. The invitation email(s) will be sent immediately.
A red dot on the Email icon indicates that no email invitation has been sent to the Instructor from CloudShare. A green dot on the icon indicates that an email invitation has already been sent from CloudShare.
Removing Instructors from the Class
You can remove an Instructor from a class anytime before the class begins.
If the Instructor was sent an email notification from CloudShare about being added to the class, they will also receive an email informing them that they have been removed from the class.
Remove one or more Instructors from the class using any of the following methods:
The Lead Instructor for a class (marked with the icon next to the name) cannot be deleted.
Click Delete at the right of the specific Instructor you want to delete. A confirmation message will appear. Click Delete to confirm.
Use the checkboxes at the left of the panel to select the Instructor(s) for deletion, or select the checkbox located above the Instructors list to delete all Instructors. Then, at the bottom the Instructors panel, click Remove Instructors. A confirmation message will appear. Click Remove to confirm.